For charities and community groups
Impact evidence pack
The figures your next bid or renewal needs, drawn from the records you already keep.
Who it's for
- Small charities and community groups with a funding application or renewal coming up
- Trustees preparing the annual report
- Organisations whose impact figures are scattered across several spreadsheets
The question it answers
What difference has our work made, who has it reached, and what does it cost to achieve an outcome? Answered with figures a funder can check.
What you get
- Reach and trends: people, sessions and activity by project, site and month, against your targets
- Outcomes: what changed for the people you work with, using the measures you already record
- Cost per participant and per outcome by project, from your own finance figures
- Volunteer contribution: hours given and their equivalent value
- A 3–4 page evidence pack with charts and plain-English commentary, plus the figures in a spreadsheet you can reuse
- A short paragraph for each key figure you can paste straight into an application
What I need from you
- Your activity or attendance records (spreadsheet exports are fine)
- Any outcome or feedback records
- Project costs from your accounts
- Which funder or report this is for, and the deadline
How it works
- 20-minute call to agree the scope and deadline
- You share summary records
- Pack delivered within 10 working days
- One round of changes included
Example finding
Across three projects, the lunch club reached the most people but the advice service produced outcomes at less than half the cost per outcome — a much stronger case for the renewal than headcount alone.
Illustrative example only, not a client result.
£600–£950 fixed price
Price depends on the number of projects and data sources, and is confirmed before any work starts. Invoiced on booking, payable on delivery.
Best time: 6–8 weeks before a funding deadline or the annual report.
Your data. I work from summary figures and anonymised records. I don't need names or personal details; if a piece of work ever needs record-level data, we agree exactly what, how it's handled and when it's deleted, in writing, before anything is shared.
Next step: email stephen@zktheory.org with a line about what you need and when it's due. I'll reply within two working days with whether I can help and a fixed price.